Accounts Payable Specialist

Hamilton, ON

$60,000 – $65,000 /year

ABOUT US

STRIVE is a specialist recruitment firm offering proactive recruitment solutions in Accounting & Finance, Corporate Administration, and Manufacturing Operations. STRIVE supports various clients from small to medium-sized enterprises to Fortune 500 organizations for their permanent, contract, and temporary recruitment needs

THE ROLE

Our client is hiring a detail-oriented and organized Accounts Payable Analyst for a 12-month contract placement. In this role, you will be responsible for managing the day-to-day accounts payable functions, ensuring the accurate and timely processing of vendor invoices, and supporting the overall financial operations of the team. This is a dynamic opportunity to gain valuable experience in a collaborative and fast-paced environment, where precision and strong communication skills are crucial for success.

As an Accounts Payable Specialist, you will handle vendor invoice processing, ensure accuracy and proper G/L coding, and resolve vendor discrepancies. You will prepare biweekly electronic payments, maintain accurate transaction records, and manage vendor accounts, addressing inquiries and payment issues. Additionally, you’ll assist with daily deposits, cash flow management, petty cash reconciliation, and month-end closing activities, including preparing reports and analyzing expenses.

This is a maternity leave contract with an ideal start date of January 6th, 2025. After the initial training period, the role offers a hybrid work arrangement, allowing you to balance working from home with in-office collaboration. The position is located in Hamilton.

ADVANTAGES

• $60,000 – $65,000 annually based on experience
• 12-month maternity leave contract
• Day shift (8:30 AM – 4:00 PM)
• Immediate start – January 06, 2025
• Hybrid Work: After training, enjoy a flexible schedule of 3 days in the office and 2 days working from home
• Prime accessible Hamilton location
• Awesome team

RESPONSIBILITIES

Invoice Processing:

• Process vendor invoices, ensuring correct G/L coding and accuracy
• Verify invoices and supporting documents
• Resolve discrepancies with vendors quickly
• Monitor purchase orders across all departments

Payment Processing:

• Prepare and process biweekly payments (cheques and wire transfers)
• Keep accurate records of all payments

Vendor Accounts:

• Handle all payables-related inquiries from vendors and internal teams
• Communicate with vendors to resolve payment issues
• Maintain vendor accounts and reconciled statements

Banking:

• Assist with daily deposits and cash flow support
• Manage and reconcile petty cash

Month-End Close:

• Support month-end closing for accounts payable
• Provide documentation for financial reporting
• Review and analyze expenses

REQUIREMENTS

• Full cycle Accounts Payable experience is required
• Intermediate to Advanced Excel skills (VLOOKUP, Pivot Tables) are required
• Post-secondary education in Business, Accounting, or Finance
• 3-7 years of experience in an accounting role
• Knowledge of accounting principles, HST, and ITC requirements
• Experience with Dynamics 365 Business Central is a plus
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Effective written and verbal communication skills
• Ability to handle sensitive and confidential information with discretion
• Experience with transitioning to a paperless workflow is an asset
• Ability to work independently and in a team environment
• Bilingual in English and French is an asset

#INDSTRIVEON