Senior Project Coordinator
Senior Project Coordinator
Hamilton, ON
$97,000 -$120,000k annual
About Us
STRIVE is a specialist recruitment firm offering proactive recruitment solutions in the areas of Accounting & Finance, Corporate Administration, Manufacturing Operations, and Technology. STRIVE supports various clients from small to medium-sized enterprises to Fortune 500 organizations for their permanent, contract, and temporary recruitment needs.
The Role
We are partnering with a well-established construction organization to find an experienced Senior Project Coordinator to support complex mechanical construction projects. This is a high-impact role working closely with Project Managers and Site Supervisors, acting as a key liaison across internal teams, subcontractors, and external stakeholders.
This position is ideal for someone who thrives in a fast-paced construction environment, enjoys taking ownership of projects, and has strong technical and coordination experience within the industry.
Advantages
- Competitive annual salary of $97,000 –$120,000, based on experience
- Monday to Friday, standard business hours
- Permanent, full-time opportunity
- Comprehensive benefits including, vacation and RRSP
- Opportunity to work on large-scale, complex construction projects
- Collaborative and team-oriented environment
- High level of ownership and impact within the role
- Stable, growing organization with long-term career potential
Responsibilities
- Manage all project documentation including contracts, drawings, purchase orders, shop drawings, and correspondence
- Review project scope against bid documents and identify gaps or discrepancies
- Support project scheduling, budgeting, and forecasting activities
- Coordinate with subcontractors, vendors, engineers, and general contractors throughout the project lifecycle
- Prepare RFIs, change orders, and work orders while resolving project-related issues
- Track equipment deliveries, shop drawings, and timelines to ensure project milestones are met
- Support progress billing, invoicing, and cash flow management
- Attend site meetings, take detailed minutes, and communicate updates to stakeholders
- Maintain accurate records including as-built drawings and O&M manuals
- Assist with project closeout, ensuring all documentation and invoicing is complete
- Provide mentorship and support to junior coordinators as needed
On site Responsibilities - when applicable
- Act as a key point of contact for site coordination and communication
- Attend site and commissioning meetings, ensuring clear documentation and follow-up
- Coordinate site setup, inventory, and equipment deliveries
- Maintain daily site reports and support scheduling (including 6-week lookaheads)
- Ensure compliance with health & safety requirements and documentation
- Support site teams with administrative and coordination tasks
Requirements
- 8+ years of experience in Project Coordination within construction (ICI preferred)
- Strong understanding of mechanical construction, sequencing, and project lifecycle
- Experience managing multiple complex projects simultaneously
- Proficiency with tools such as Procore, Accubid, or similar construction software
- Strong communication, organizational, and problem-solving skills
- Ability to work independently while supporting a broader project team
- Valid driver’s license and ability to attend site visits as required
- Technical education, trade background, or certification (asset)
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