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Executive Assistant

Type: Permanent
Compensation: C$60k - C$65k / year
Location: Hamilton

Executive Assistant

Hamilton, ON

$60,000 -$65,000 annually

About Us

STRIVE is a specialist recruitment firm offering proactive recruitment solutions in the areas of Accounting & Finance, Corporate Administration, Manufacturing Operations, and Technology. STRIVE supports various clients from small to medium-sized enterprises to Fortune 500 organizations for their permanent, contract, and temporary recruitment needs.

The Role

Our client, a growing organization within the wealth management and financial services industry, is seeking a highly organized and proactive Executive Assistant to support a senior leader. This is a key role that blends executive-level administrative support with personal assistance, requiring exceptional attention to detail, discretion, and a strong ability to manage competing priorities.

This position is ideal for someone who thrives in a fast-paced, high-performance environment and takes pride in keeping both business and personal matters running seamlessly.

Advantages

  • Salary: $60,000 – $65,000 annually
  • Vacation: 3 weeks
  • Benefits: Available from day 1
  • Stability: Permanent, long-term opportunity within a growing organization
  • Exposure: Work closely with a senior leader in a fast-paced financial services environment
  • Team: Collaborative, professional, and high-performing workplace

Responsibilities

Executive & Administrative Support

  • Manage complex calendars, scheduling, and coordination of meetings and appointments
  • Prepare correspondence, reports, presentations, and meeting materials
  • Handle inbox management, prioritizing communications and drafting responses as needed
  • Coordinate travel arrangements, itineraries, and expense reporting

Personal & Lifestyle Support

  • Provide day-to-day personal assistance, including scheduling appointments, reservations, and errands
  • Coordinate personal travel, events, and ad hoc requests
  • Ensure seamless organization of both professional and personal commitments

Operational Excellence

  • Maintain a high level of organization across all tasks and priorities
  • Act as a gatekeeper, ensuring efficient time management and workflow
  • Anticipate needs, proactively resolve issues, and support day-to-day operations

Requirements

  • Experience as a Personal Assistant, Executive Assistant, or in a similar high-level administrative role
  • Experience within financial services, wealth management, or a professional services environment is preferred
  • Exceptional organizational and multitasking abilities in a fast-paced setting
  • Strong communication skills, both written and verbal
  • High level of professionalism, discretion, and ability to handle confidential information
  • Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
  • Experience with CRM systems or financial platforms is an asset
  • Proactive, resourceful, and solutions-oriented mindset
  • Strong ability to manage shifting priorities and work with demanding schedules

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