Accounting/Inventory Coordinator

Accounting/Inventory Coordinator - Temporary to Perm

Hamilton, ON

$20-$24/hour

About Us

STRIVE is a specialist recruitment firm offering proactive recruitment solutions in the areas of Accounting & Finance, Corporate Administration, Manufacturing Operations, and Technology. STRIVE supports various clients from small to medium-sized enterprises to Fortune 500 organizations for their permanent, contract, and temporary recruitment needs.

The Role

This role is ideal for a detail-oriented, mathematically minded professional with ERP experience in manufacturing who thrives in a fast-paced environment. You’ll play a key role in ensuring accurate vendor payments, efficient purchasing, and reliable inventory control to support production schedules.

The position is temp-to-perm, offering the opportunity for long-term growth in a stable, collaborative manufacturing environment.

Advantages

• Competitive hourly rate of $22–$24/hour, based on experience
• Monday to Friday, 8:00 AM – 4:30 PM
• Temporary-to-permanent opportunity with potential for long-term growth
• Stable, full-time position in a well-established manufacturing company
• Hands-on exposure to AP, Purchasing, and Inventory within manufacturing
• Opportunity to develop and expand ERP (Sage 300) skills
• Engage with international vendors and learn customs/shipping protocols
• Chance to take ownership of AP, purchasing, and inventory responsibilities
• Opportunity to build career longevity in a process-driven, professional environment

Responsibilities

Accounts Payable (AP)

• Process high-volume vendor invoices for raw materials, parts, and services
• Match invoices to purchase orders and receiving documents (3-way matching)
• Prepare and process payments according to payment terms and schedule (full-cycle AP)
• Reconcile vendor statements and resolve pricing or quantity discrepancies
• Review and process credit card statements and prepare accounting entries
• Maintain accurate AP records and balance subledgers monthly
• Assist with check runs twice weekly and trial balance reconciliation

Purchasing

• Create and issue purchase orders for raw materials, components, and supplies
• Communicate with vendors regarding pricing, lead times, and delivery schedules
• Follow up on open purchase orders to support production timelines
• Negotiate supplier contracts and pricing (domestic and international suppliers)
• Schedule transportation from suppliers, including customs clearance documentation (USA and China shipments)
• Maintain vendor files, purchasing documentation, Safety Data Sheets, and CUSMA/USMCA forms

Inventory Control

• Monitor inventory levels for raw materials, WIP, and finished goods
• Assist with inventory adjustments, cycle counts, and year-end physical counts
• Investigate inventory variances and coordinate with production teams to resolve issues
• Maintain accurate inventory data in ERP systems, including units of measurement and costing
• Support production planning and sales teams with Excel cost sheets vs ERP costing
• Clear negative inventory and ensure ongoing data accuracy

Requirements

• 1–2+ years experience in accounts payable, purchasing, and inventory control within a manufacturing environment
• ERP system experience required (Sage 300 preferred, others considered)
• Strong understanding of manufacturing workflows, bills of material, and inventory movement
• Full-cycle AP, invoice coding, and purchase order management experience
• Ability to handle math-heavy tasks and unit of measurement calculations accurately
• Strong attention to detail, organizational skills, and ability to manage multiple priorities
• Proficient in Microsoft Excel and capable of creating formulas for cost/inventory management
• Excellent communication and problem-solving skills
• Common sense and willingness to learn with administrative/finance training
• Longevity-focused and able to thrive in a structured, process-driven environment

#INDSTRIVEON